Management Contract – subject matter for

Admin comments:

The following is the table of contents of a well-drafted and comprehensive HOA management contract. It illustrates the appropriate subject matter:

  1. Appointment and Function of Manager

1.1. Appointment    1.2. Duties and Services    1.3. Independent Contractor Status

  1. Employees of Manager
  2. Duties of Manager

3.1. General Management

3.1.1. Counseling    3.1.2. Development of Policy    3.1.3. Implementation of Policy    3.1.4. Compliance with Government Order    3.1.5. Administration of Personnel    3.1.6. Enforcement    3.1.7. Administrative Records    3.1.8. Solicitation of Proposal for Service    3.1.9. Contracting    3.1.10. Insurance Placement and Claims    3.1.11  Attendance at Meetings    3.1.12. Meeting Administration    3.1.13. Financial Records    3.1.14. Bank Accounts    3.1.15. Investments    3.1.16. Collections    3.1.17. Delinquency Enforcement    3.1.18. Disbursements    3.1.19. Financial Statements    3.1.20. Management Report    3.1.21. Budget Preparation    3.1.22. Independent Audit 3.1.23. Tax Filing    3.1.24. Record Maintenance and Storage    3.1.25. Inspection

3.2. Property Management

3.2.1. Supervision    3.2.2. Preventive Maintenance    3.2.3. Inspection    3.2.4. Work Request Administration

  1. Duties of Association

4.1. Provision and Accuracy of Records    4.2. Provision of Funds    4.3. Provision of Plans 4.4. Designation of Association Principal Place of Business    4.5. Designation of Corporate Contact    4.6. Enforcement

  1. Compensation

5.1. Base Management Service    5.2. Additional Management Service    5.3. Resale Certificates, Broker and Lender Requests, Transfer Fees    5.4. Administrative Expenses 5.5. Management Services    5.6. Maintenance Services    5.7. Professional Services

  1. Term of Agreement and Termination

6.1. Term    6.2. Termination    6.3. Notice    6.4. Termination Procedure    6.4.1. Turn-over of Records    6.4.2. Termination Accounting    6.5. Expenses Incurred After Termination

  1. Liability and Indemnification

7.1. Manager’s Liability    7.2. Manager’s Insurance    7.3. Association’s Insurance    7.4. Placement of Association’s Insurance    7.5. Indemnification

  1. General Provisions

8.1. Conflict of Interest    8.2. Affiliated Interest    8.3. Modification of Agreement    8.4. Use of Counterparts    8.5. Arbitration    8.6. Jurisdiction    8.7. Void or Unenforceable Terms    8.8. Precedence and Scope of Agreement    8.9. Assignment

James C. “Pete” Middlebrooks, is an attorney in Everett, Washington, and works extensively with community associations. He can be reached at 425-252-2693; his email address is mailto:pete@jcmiddlebrooks.com.

© Copyright 2011, American Bar Association.

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